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Resource Secretary/Residential Secretary

Please note: This employer does NOT allow international applicants

Summary Information:
Employer: Provincial Schools Branch - Ministry of Education
Position Type: Administrative/Support
Categories: Secretary
School / Org: Centre Jules-Léger School
Location: Ottawa, Ontario
FTE: see details
No. of Positions: 1
Reference #: PSB17-165
Posting Date: Thursday, 11 January 2018
Closing Date: Thursday, 25 January 2018

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0.5 Resource Secretary
0.5 Residential Secretary

Ministry of Education

Division: Provincial and Demonstration Schools Branch

City: Ottawa

Job Term: 1 Temporary, Seasonal Position (September to June recurring)

Job Code: 09OAD - Office Administration 09

Salary: $24.15 - $28.15 Per Hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Understanding the job ad - definitions

Posting Status: Open

Job ID: 118220 (PSB17-165)

The Ministry of Education, Centre Jules-Léger School requires a highly skilled and motivated individual to provide secretarial/administrative services to support the delivery of the Resource Services and Residential Services programs.

What can I expect to do in this role?

In this role you will:

• Review all incoming mail/letters to assess its importance and prepare routine replies;
• Type a variety of correspondence, reports and proofread documents for accuracy;
• Maintain systems to track correspondence and other documents;
• Take meeting minutes and notes;
• Arrange for mailing, filing and distribution of correspondence/bring forward systems;
• Maintain manager’s schedule/calendar, meeting, travel and hospitality arrangements;
• Answer telephone calls, greet students and visitors;
• Prepare expense claims, verify invoices/claims and maintain and order supplies;
• Perform other duties as assigned.

How do I qualify?

Mandatory Requirements:

• French Language Proficiency at the Superior Level;
• Typing skills at 50 words per minute;
• Knowledge of Langue des signes québécoise (LSQ) to communicate with the Deaf.

Knowledge and Skills:
• Advanced administrative/secretarial experience;
• Thorough knowledge of office/administrative practices and procedures;
• Knowledge of organizational structures, programs, services and clients to ensure a coordinated and efficient flow of information within the office, program and school;
• Excellent communication and interpersonal skills to prepare documents and communicate effectively with staff and visitors;
• Strong organizational and time management skills to multi-task and adapt to change;
• Reasoning skills to prioritize tasks and determine appropriate action on sensitive inquiries;
• Sound judgment, problem-solving, tact and diplomacy;
• Ability to work independently and under pressure to meet deadlines;
• Ability to maintain confidentiality;
• Proficiency using various software programs (including word processing, presentation, spreadsheets and databases).

Additional Information:

• 1 Bilingual Temporary-Seasonal, duration up to 10 months, 281 Lanark Avenue, Ottawa, East Region, Enhanced - Vulnerable Services Sector Screening Requirement

Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitions

Schedule: 3 - 7
Category: Administrative and Support Services
Posted on: Thursday January 11, 2018

In accordance with the Ontario Public Service Employment Screening Checks Policy, the top candidate(s) may be required to undergo a security screening check. Please refer to the Additional Information / Address section above to determine the screening checks that are required for this position.

You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), HR Service Delivery Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional screening checks as indicated in the Additional Information / Address section above that were not obtained directly by you. (Note: If a Vulnerable Sector Screening/Check is required, it must also be obtained in person at your local police service.)

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Screening check records will be maintained by the TSO and kept strictly confidential.

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